| Security of Client Information |
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Due to the nature of the work of a CPA, client financial information is stored in the office. In this age of identity theft, it is important that proper security is maintained over this information. Bradley Kirschner PC maintains the following policies and practices over client information:
The office is located in a commercial building. Only employees and the building property manager have access to the keys to the office. The property manager’s key is stored in a secure place. The building is patrolled by a private security company during non-business hours.
The office is secured with a monitored alarm system. Only employees and the building property manager have access to the code to disarm the alarm system. The property manager’s code is stored in a secure place.
Client files, both paper and electronic, are kept on a locked room within the office. Only employees have access to the key to the file room. The property manager does not have access to the file room.
The office, including the file room, is protected from fire by a sprinkler system.
All electronic client files are maintained on a centralized file server that is secured in the file room. No client files are maintained on individual computers. The file server is backed up daily to external media that is stored off site. Files are not backed up using the internet.
Access to the internet is through a firewall to minimize unauthorized external access to electronic files. Access to all computers and the file server is password protected.